Phantom Ranch Group Request Form
For overnight hiker stays at Phantom Ranch, a maximum of 10 hikers is designated a Group. For all mule rider reservations, you may book a reservation by contacting our Central Reservations Office at Xanterra Travel Collection® at 888-297-2757 (7am-7pm MT). For information about the lottery schedule, please click here.
What time is it? Time is confusing out here! Grand Canyon is located in Arizona, and does not follow daylight savings as it is in the Mountain Standard Time Zone. However Denver, Colorado, where our Central Reservations Office is located, does follow DST as it is in the Mountain Time Zone. Click here to check what time it is at our Central Reservations Office.
A limited number of dinners and breakfasts are served family style at set times in the Phantom Ranch Canteen. Meals must be reserved in advance. Please check meal times prior to hiking into Phantom Ranch as times are subject to seasonal changes.
The lottery submission form is for submitting a Group entry (reservation request) to the Phantom Ranch lottery. Submissions do not guarantee a reservation at Phantom Ranch. Entries are accepted for one month at a time based upon the schedule outlined here. Entries are limited to one per person or company. Entries tagged as duplicates will be removed from the lottery process. This form is intended for Groups requesting to reserve up to 10 Hikers.
Lottery winners will be selected at random. Requests of winning submissions will be compared to the current available inventory with a maximum of one group per day/night. Reservations will be booked when we’re able to match the request based upon the specified arrival date(s), number of nights, quantity of guests, accommodation type, etc. for first, second and third choices as indicated. Winners will be notified via email. We recommend meals or duffel service be included with the Group submission for the best opportunity to reserve these services. Any unclaimed/unsold inventory will be made available to the general public.
For group bookings arriving January 1st 2021 and beyond, the required deposit within 14 days from the date of the contract is equal to the full stay.
Phantom Ranch reservations must be canceled at least 45 days prior to arrival to receive a refund of the deposit. Cancellations made within 45 days will result in full forfeiture of the deposit. Reductions in quantities are considered a cancellation and this cancellation policy applies. Reductions below the Group minimum of 10 guests per night are not permitted.
Example: The original reservation is for 14 hikers with a cabin, dorms and meals. One of the hikers is unable to go and the reservation is reduced from 14 to 13 less than 45 days prior to the arrival. This is considered a cancelation of 1 hiker, thus the deposit for the one canceled hiker is non-refundable.